Enhancing Student Safety and Accountability through a QR Code-Based Gate Monitoring System for Patao National High School (PNHS)

With the increase rates of incidents involving high school students, effective monitoring of student entry and exit within school premises has become essential for ensuring safety and accountability. Cases such as motorcycle accidents, early pregnancy, violence, and truancy highlight the need for a more reliable monitoring system. Some students leave home for school but fail to enter the campus, while others escape by climbing fences or leaving during school hours without authorization. These situations expose students to potential risks and create concerns for parents and school administrators. Traditional manual gate monitoring methods are often time-consuming, prone to human error, and unable to provide immediate updates to parents or guardians. This study proposes the development and evaluation of Enhancing Student Safety and Accountability Through a QR Code-Based Gate Monitoring System for Patao National High School (PNHS). The system enables students to scan their unique QR code identification upon entering and leaving the school gate. Each scan is verified by a school guard to prevent misuse and proxy attendance. The system automatically records timestamped logs in a centralized database and sends instant email notifications to registered parents or guardians, ensuring transparency and real-time communication. The integration of automated logging and human verification enhances both security and operational efficiency. Using a developmental research approach with evolutionary prototyping, the system was designed, implemented, and evaluated through usability and functionality testing based on ISO/IEC 25010 standards. Results indicate improved monitoring accuracy, reduced manual recording errors, enhanced accountability, and effective, and scalable solution that strengthens school-home collaboration while promoting student safety, punctuality and data driven in public secondary schools.