'Flexible' Project Management: A guideline to forming, managing and leading student teams for technical projects

This paper analyzes the creation and management of a robotics student team, introducing a “flexible project management” approach tailored to educational, voluntary and competitive settings. Drawing on the Beyond Robotics team as a case study, it presents adaptable methodologies addressing challenges such as voluntary participation, limited resources, and member turnover. The framework covers recruitment, skill development, communication, creativity, and continuity planning through mentorship and knowledge transfer. By applying agile and lean methods, it identifies best practices to enhance team resilience, innovation, and sustainability, offering educators and student leaders a practical guide for effective organization and long-term success.